Wedding Guide for Finding Your Wedding Venue in Ontario | Danica Oliva Photography + Videography

Hi! I’m Danica!

Hi, I’m Danica! I’ve been capturing weddings through photo and video since 2014. With a Film Studies degree and a Post-Graduate crash course in Post Production, I started my career deep in the editing world of Toronto. But weddings were always calling my name. Over the years, I took the leap into full-time wedding photography and videography while also building an incredible pet photography community. Now, after capturing over 120+ weddings, I’ve learned a thing or two about what makes a wedding venue truly shine.

I specialize in both weddings and pets, and I’ve seen firsthand what venues do right—and where they struggle. Whether you’re newly engaged, have a dream location in mind, or have no idea where to start, this guide is here to help! As a photographer, I look at venues through a unique lens, and I’m excited to share my insights. Let’s dive in!

In this Guide you will find:

• Season + Timing
• Popularity and Vendors
• Inside, Outside, and Rain Options
• Payment Plans
• Dog-Friendly Venues
• Final Note

Season + Timing

Before you start venue shopping, consider what season you want to get married in. Each season comes with its own set of advantages and challenges:

• Spring: Blooming flowers, mild temperatures, and longer daylight hours. However, it can be unpredictable with rain and lingering cold.
• Summer: Warm weather, vibrant colors, and golden-hour perfection. Keep in mind that peak summer dates book fast and can be pricier.
• Fall: Stunning foliage, crisp air, and cozy vibes. It’s a popular season, so venues fill up quickly.
• Winter: A magical and intimate feel with snow-covered backdrops. Some venues offer off-season discounts, but be mindful of weather risks.

If you have a specific season in mind, book your venue early—especially if it’s a high-demand location. Also, think about how the timing of your ceremony will impact lighting for photography. Golden hour portraits? Yes, please!

Popularity and Vendors

Popular venues tend to book up 12-18 months in advance. If you have a dream venue in mind, inquire about availability as soon as possible. A few key things to ask:

• Does the venue require you to use their in-house vendors?
• Do they have a preferred vendor list?
• Can you bring in your own caterer, florist, or photographer?

Some venues have vendor restrictions, which might impact your budget and vision. If you have a specific photographer (maybe me? wink) or videographer in mind, make sure they’re allowed to work at your venue before signing a contract.

Inside, Outside, and Rain Options

Weather is unpredictable, so having a solid Plan B is crucial. Ask your venue:

• Indoor Options: What does the indoor space look like? Is it just as beautiful as the outdoor ceremony space?
• Outdoor Options: Does the venue provide shade or cover for hot summer weddings? Is there enough space for guests to move around?
• Rain Backup Plan: If it rains, what happens? A tent? An indoor alternative? How quickly can they switch setups?

A well-prepared venue will have clear, easy solutions for any weather situation so your day stays stress-free.

Payment Plans

Weddings are a big investment, and venue costs are often one of the biggest expenses. Some venues require full payment upfront, while others offer instalment plans. Here’s what to ask:

• Deposit Requirements: How much is due at booking?
• Payment Instalments: Can payments be spread out?
• Cancellation Policy: What happens if you need to change your date or cancel?

Being clear on the financial side of things helps you plan your budget without unexpected surprises.

Dog-Friendly Venues

If you’re like me and love including pets in life’s biggest moments, finding a dog-friendly venue is a must! Here’s what to check:

• Pet Policies: Are dogs allowed on-site for the ceremony and/or reception?
• Leash Rules: Does the venue require dogs to be on a leash at all times?
• Designated Areas: Is there a space for your pup to relax?
• Pet Fees: Some venues charge an extra fee for pets—make sure to ask!

Having your furry friend by your side on your wedding day makes it even more special, so finding a venue that welcomes them is a huge win.

In the end…

Finding the perfect wedding venue is an exciting part of your planning journey. By considering the season, vendor policies, indoor/outdoor flexibility, payment options, and pet-friendliness, you can find a venue that fits your vision and makes your day truly magical.

As a photographer and videographer, I’ve seen it all—so if you ever need advice or want to make sure your venue will look amazing in photos and video, I’m always happy to help!

Happy venue hunting!

Danica